At the heart of an HR system is the employee information database. HR systems can eliminate or reduce the need for hard-copy employee files, keeping all of the information very organized and easy to access in a virtual electronic filing cabinet.
Payroll systems are an important part of HR systems. Having an HR system allows an organization to keep employee data integrated with payroll data, which can be very helpful when it comes to making changes in pay, scheduling, and keeping track of employee hours.
Many companies find employee self service to be an invaluable feature of HR systems. Employee self service may allow employees to view and make changes to their information, submit time off requests, communicate with peers and HR professionals, and view schedule information. Self service portals are often accessible through any mobile device, increasing convenience and timeliness for employees and managers.
Paper performance appraisals can be a hassle and are somewhat limited in scope and effectiveness. When performance management is done using an HR system, information regarding performance is collected on a continual basis. Managers can then tap into information directly from the system without having to dig through paperwork, even filling out appraisal forms directly in the system.
Benefits open enrollment times can be confusing and hectic, but both the confusion and time spent on the process can be cut down by investing in an HR system that offers benefits administration. Systems that include this feature walk employee through enrollment, simplifying steps and explaining aspects of policies that may be unclear. Benefits administration features often make it very simple for employees to make changes to benefits when life changes occur, as well.
Recruiting and on-boarding are integral parts of human resources management, but can be time consuming. HR systems can make it easy to place job postings on social media and company websites, simplify the application process, filter applicants by qualifications, and even transfer information into employee files when hiring decisions have been made.